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BUSINESS ADMINISTRATOR

REPORTS TO: COO

JOB LOCATION: Milton Park, Didcot, UK

JOB OVERVIEW

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NeoVac is building a new ground-breaking LNP platform to deliver better mRNA vaccines and treatments for various diseases. At NeoVac, we envision a world where mRNA vaccines and treatments are available to everyone and everywhere.

 

A new opportunity has arisen for a full-time permanent Business Administrator to provides comprehensive administrative and operational support across NeoVac. The role ensures the smooth day-to-day running of the business by supporting leadership, HR, recruitment, travel, and office operations.

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RESPONSIBILITIES & DUTIES

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  • Provide day-to-day administrative support to senior leadership and the wider business.

  • Manage correspondence, shared inboxes, and internal communications.

  • Coordinate meetings, prepare agendas, and organise documentation for projects and grants

  • Assisting project leads with documentation, contract management, and tracking the status of new project ideas.

  • Coordinate recruitment administration, including CV management, interview scheduling, and candidate communication.

  • Arrange UK and international travel, accommodation, and conference bookings.

  • Organise internal events such as team days, training sessions, and company lunches.

  • Support expense processing and liaise with finance regarding invoices and payments.

  • Maintain accurate records and document control in shared systems.

  • Taking on additional administrative duties as needed

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EDUCATION & EXPERIENCE

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  • Proficient in Microsoft Office (Outlook, Word, Excel, Teams).

  • Proven experience in an administrative, business support, or operations role.

  • Previous experience supporting senior stakeholders is desirable.

  • Experience in a start-up (pharma, healthcare, scientific, or similar) is an advantage.

  • Experience with recruitment coordination, HR administration, or event planning is desirable.

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REQUIRED SKILLS/ABILITIES

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  • Energetic and hands-on, with the ability to take initiative and operate independently

  • Excellent organisational skills and attention to detail.

  • Excellent time management skills with a proven ability to meet deadlines.

  • Strong analytical and problem-solving skills.

  • The ability to manage multiple tasks, projects, and schedules simultaneously.

  • Ability to prioritise tasks and delegate when appropriate.

  • Ability to function well in a high-paced environment.

  • High level of discretion when handling confidential information.​​

APPLICATION FORM

Position
Do you hold at minimum a Master’s degree (MSc) in Chemistry, Analytical Chemistry, Pharmaceutical Sciences, or a closely related field?
Yes
No
How many years of hands-on experience do you have operating HPLC instruments?
Have you operated, troubleshot, and independently run methods using a Charged Aerosol Detector (CAD)?
Do you have hands-on experience with LC-MS or LC-MS/MS systems (operation, basic tuning, data processing)?
How many analytical methods have you independently developed (from scouting → optimisation → robustness)?
How many analytical methods have you independently validated according to ICH Q2 and/or cGMP standards?
Have you previously worked in a GMP or cGMP analytical laboratory?
Yes
No
Which sample types and matrices have you worked with? (Select all that apply)
Which instrument brands have you used? (Select all that apply)
Are you comfortable independently developing, troubleshooting, and executing analytical methods in a fast-paced biotech start-up environment?
Yes
No
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